This page will set out the basis on which we will process any personal information we collect from you or that you provide to us.
Data Protection Officer
23 West Bar
Who are Psychologyware Limited?
Psychologyware is a limited company registered in the United Kingdom. Our company registration number is 10576185. Our mission is to make psychology accessible to everyone. Spencer is a product we've developed to empower teachers to assess and support children and young people with social, emotional and behavioural difficulties. A secondary use of this website is the collection and analysis of anonymous data for research purposes.
The types of information we collect
While using Spencer, you will provide anonymous data about the children being assessed. By anonymous we mean that we do not ask for full names or other personal details that would allow us to link a specific Spencer code to a specific child.
It is your responsibility to ensure that you do not provide any identifying details (for example, by typing in a child's full name).
For your own reference, please keep a list of the children you assessed and their associated Spencer codes. It is your responsibility to ensure the confidentiality of the Spencer codes, by keeping the list in a secure location and making it accessible only to trusted parties.
When you engage with us, for example, access our information or use our services/products, or become involved in our campaigns, we may collect and process personal information about you. Depending on your activity, this personal information may include your name, email address, postal address, telephone number, date of birth or financial details.
We may also ask you for information when you report a problem with our website.
If you contact us, we may keep a record of that correspondence.
We may ask you to complete surveys that we use for research purposes, although you do not have to respond to them.
We may also collect details of your visits to our website, including but not limited to traffic data, location data, weblogs, and other communication data and the resources that you access.
By submitting this personal information you enable us to provide you with the information, services or products you select.
How we may use this information
- To allow you to participate in interactive features on our website, when you choose to do so, for example, we may generate reports or invoices or help you complete forms by pre-filling them, using contact details you have previously provided.
- To provide you with information (including fundraising or campaigning activities), services or products you have requested.
- To analyse and improve the services offered on our website by providing you with the most user-friendly navigation experience we can for your computer or other internet device.
- With IP addresses, to identify your approximate location, block disruptive use or to establish the number of visits to the website from different countries.
- To process personal information for the purposes of customer analysis and direct marketing to help us with our activities and to provide you with the most relevant information.
- To answer research questions related to mental health; wellbeing; social, emotional and behavioural difficulties; or Spencer.
Your data will be stored securely on our servers as long as it is needed for communication, research and improvement purposes. If you no longer wish Spencer to store or use your information, you can contact the Data Protection Officer and your data will be deleted from the website and from our servers. In such circumstances, you will no longer be able to access your account or the information stored on your account.
How we will contact you
If we contact you by phone or letter, we will not contact you again if you ask us not to. You can contact us to change your contact preferences by emailing our Membership Team on firstname.lastname@example.org.
How we handle your information and other organisations
SSL encryption is used on the website to encrypt the information you provide us. This ensures that the data is collected and stored securely.
Psychologyware will not rent or sell your personal information to other organisations for use by them in their own direct marketing activities.
How we handle direct debit or credit card information
Psychologyware will ensure that sensitive information such as debit cards, credit cards or personal information will be collected and stored securely. We and our partners always use SSL encryption to encrypt data sent between the customer and us or our partners.
Psychologyware is Payment Card Industry (PCI) compliant and uses external PCI compliant providers to collect this data on our behalf. We do not store PCI data on our own systems.
To protect yourself when sending us sensitive information, please ensure that you use devices running supported operating systems and browsers that are regularly updated, and incorporate some form of malware protection. Only connect your devices to networks that you trust.
Securing your passwords
Where we have given you (or where you have chosen) a password which enables you to access certain parts our website, you are responsible for keeping the password confidential. You agree not to share that password with anyone else.
Where we store information
How to access your personal information
You have a right to know whether or not Psychologyware holds any information about you (personal data) and a right to be provided with your information within 40 days in accordance with the Data Protection Act.
You can request your personal information by email to email@example.com or by writing to:
Data Protection Officer
23 West Bar
We do not make a charge for this. It'll help us to find your information if you can tell us something about the nature of your contact with us.
We want to make sure that your personal information is accurate and up to date. You may ask us to correct or remove information you think is inaccurate.
A cookie is a small file that is sent to your computer or mobile phone which contains information that allows us to recognise that you have used our website before.
Cookies are safe and secure and are commonly used on websites.
A cookie typically contains:
- The name of the server the cookie was sent from
- The lifetime of the cookie
- A unique identifier (usually a number)
How cookies work
When you visit the Spencer website, the page that you see and cookies are downloaded to your device. Your browser and our web server exchange the cookie and we use this number to recognise you when you return to our site or browse from page to page. Only the server that sends a cookie can read it, and therefore use, that cookie.
This file is stored on your computer's (or phone's) hard drive. All websites can send a cookie to your browser if your browser settings allow it. Many websites do this to track online traffic flow.
Types of cookies
Cookies can be categorised from their life span:
- Session or temporary cookies: these cookies expire when you close your browser or when the session times out
- Persistent or permanent cookies: these are usually stored on your hard disk and survive across multiple sessions and have a longer expiration date
Controlling or deleting cookies
You can control and disable cookies through your browser settings.